• Sales Coordinator

    Job Locations / Lieux de travail US-NY-New York
    Posted Date / date de publication 3 weeks ago(7/24/2018 4:11 PM)
    Requisition ID / ID de la demande
    2018-27340
    # of Openings / # d'ouvertures
    1
    Category / catégorie
    Administrative/Clerical
  • Overview / vue générale

    Berkshire Place

     

    Berkshire

     

    This luxury New York City Hotel allows you to experience the sophistication of an Upper East Side residence with an enviable location in the heart of Midtown Manhattan. The Omni Berkshire Place is steps away from Fortune 500 companies and some of the city’s most illustrious sites like Fifth Avenue Shopping, St. Patrick’s Cathedral, Rockefeller Center, Central Park, and Broadway Theatres. Combining modern technology and fresh contemporary décor, the reinvented New York City accommodations have a residential feel that will appeal to both business and leisure travelers.

     

    The Omni Berkshire Place’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Berkshire Place may be your perfect match.

    Job Description / description de l'emploi

    Handles all administrative duties required by the Group Sales managers in order to provide superior services to our guests. Has a passion for hospitality sales and service and looking to grow career within Sales and Marketing department.

    Qualifications / qualifications

    • Must be able to work alone as well as work well with others.
    • Must have good communication skills.
    • Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
    • Previous knowledge of Delphi, Opera and Synergy preferred.
    • Must have good organizational skills. Well organized and a good planner. Prompt and systematic decision making skills with analytical power.
    • Independent & ability to work under pressure. Good team player & able to develop sound working relationships with colleagues. Looking to advance within sales and marketing organization – has a passion for sales and customer service.

    Responsibilities / responsabilités

    • Schedules and prioritizes work load to meet deadlines of all managers.
    • Act as back up for group sales managers with customers.
    • Help prepare for site inspections, client events, and sales calls as instructed by sales managers.
    • Types and distributes correspondence, as requested by sales managers. Ensures that all correspondence is 100% accurate.
    • Prepare proposals/contracts in a timely fashion. Maximum turnaround time - 24 hours
    • Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
    • Checks VM for general sales line as well as all incoming lead mailboxes through out the day
    • Answers calls to sales office by third ring.
    • Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
    • Maintain close communication with and Director of Sales and Sales Managers
    • Follow up with clients in a timely and professional manner
    • Coordinate with internal operations departments when needed
    • Takes detailed inquiry leads and submits to appropriate manager.
    • Pass all potential leads to group sales to develop group business opportunities
    • Assists unassigned managers as needed.
    • Gathers materials and mails packages to clients as necessary.
    • Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
    • Processes outgoing mail.
    • Covers for reception during lunch
    • Attend Sales Meetings
    • Takes minutes at committee/assistant meetings as directed.
    • Participates in schedule rotation for late coverage on days the office closes early.

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